When studying at AAU, working in groups on assignments and projects is a significant part of your education. On this page, we have collected some of the things to be aware of when working in a group e.g. group formation and also some of the rules and guidelines that are relevant for project work e.g. how to avoid plagiarism. In the menu below, you will find both links to general AAU's rules and policies but also forms and guidelines that are specific to the Department of Architecture, Design and Media Technology.
Assignments, groups and projects
Assignments, groups and projects
Rules and Guidelines
At Department of Architecture, Design and Media Technology, we have established a group formation policy for projects. Generally, the students guide the group formation process supported by the semester coordinator. However in some cases, group formation will be handled administratively. We have defined eight types of group formation process - three of which are administratively, and five of which are more free for the students to form groups. All eight formations are described in the guideline linked to below.
The following principles apply when forming groups:
- No groups are final until everyone is in a group.
- Especially during the first semesters of the programmes, conditions could call for more controlled group formation processes (e.g. administratively distributed groups).
- On semesters where international students attend, the distribution of nationalities / international students in different groups is, as a starting point, desirable.
- Generally, students learn something different by working in different groups, which is why this should be sought.
- Project supervision is not limited to academic guidance, but also pedagogical guidance, and it is therefore important that supervisors are professionally prepared to support and challenge students in both group formation and the collaborative process.
- Semester coordinators must have the opportunity to change and adjust the group formation processes, as variations between different programs and semesters will exist.
- Coordination between semester coordinators should be established in order to exchange experience from previous semesters.
- The group formation processes should as a minimum be evaluated at the semester group meetings and via the semester evaluations.
Read the entire guideline via the links below:
Groups Size policy
At Department of Architecture, Design and Media Technology, we have established a policy for group sizes for projects. The allowed members per group vary by semester, and the semester coordinator sets the allowed group size on a given semester within the framework of the department policy. You will find the policy in both English and Danish below. In some cases, it is possible to apply for an exemption from the policy via the relevant study board. This is also described in the policy.
Read the entire policy via the links below:
At Department of Architecture, Design and Media Technology, we have established a group splitting policy. Splitting groups can be done based on well-founded reasons and below principles apply.
The following applies when splitting groups:
- Students must consult their supervisor and be made aware of the consequences of a split.
- Attempts must also be made to restore cooperation in the group as a split has consequences for all parties.
- In the event of a split, all material produced prior to the split date is jointly owned, and everyone thus has an equal right to use it in the further work. The material may not be used by or transferred to other students with whom the student may choose to join a new group.
- Procedurally, a final split of a group requires an orientation to the study secretary of the semester. The semester coordinator, Head of Study Board and Head of Studies are only directly involved in special cases.
- The deadline for splitting a group is 4 weeks before project submission.
Read the entire guideline via the links below:
Master thesis contract
Before writing you master thesis, you must have your master thesis contract drawn up and approved by the Head of Studies. In order to get the approval, you must fill in one of the forms below and upload it to Moodle. The instructions are on the form. You download the form that match your programme
Below you will find links for the master thesis contract templates for both study programmes under Architecture & Design and study programmes under Media Technology:
In case you are collaborating with an external organisation, you might need additional contracts with them. Visit this page for more information.
You will find further information about the semester in Moodle at the beginning of the semester (spring) and you always have the opportunity to contact the semester coordinator and study secretary for guidance about the semester.
Regulations and RuleS related to thesis projects
- Examination Policies and Procedures for Aalborg University - section 4.2., 4.2.3., 4.3., 8.6., appendix 3, appendix 4.
- Joint Programme Regulations - section 2.4., 3.1.1., 6.2.
Please contact your Study Board if you need guidance in the rules for the master’s thesis.
Mixed Group Policy
At Department of Architecture, Design and Media Technology, the Study Board of Media Technology has established a mixed group policy. Below you will find link for the mixed group template. Please contact the Study Board at firstname.lastname@example.org should you have any questions related to the policy.
Note: Mixed group policy from Study Board of Architecture & Design may be coming soon.
Plagiarism and copyright
Plagiarism and self-plagiarism is a serious matter, and can lead to expulsion from the university. In order to avoid this, it is important that you as a student know how to properly reference and quote others or yourself in an assignment or a project.
You can read more about exam cheating, plagiarism and copyrigt on AAU's general webpage. The links are listed below.
- AAU's general rules regarding exam cheating and plagiarism
- AAU's general rules and guidelines regarding copyright
References and citation
At the Department og Architecture, Design and Media Technology, we have established a guideline for students on how to use correct references and citation in order to avoid plagiarism and self-plagiarism. You can read the guideline below.
Project Collaboration with external partners
For your semester projects, you can choose to work with an external organisation. When entering into such a collaboration, you will sometimes have to draw up a contract between yourself and the external organisation.
Project oriented study in an external organisation (3rd semeser MSc)
Internship is an integrated part of 3rd semester curricula of the master’s programmes. Internship is a project-oriented study in an external organization or independent choice in Research, Practice and Development in Architectural Design and Engineering (3rd semester MSc).
The extent of the internship module is normally 30 ECTS, but in some cases it may be less, and you will be expected to follow a separate course module at AAU. The collaboration must last a minimum of three months.
The object of the internship is to give you academic, technical, and engineering tasks in a business context at a level equivalent to the third semester of the master’s programme. The internship must be approved by the Study Board. During the internship, the student prepares a project report which they are examined on at the end of the semester.
Agreements between the student and the External organisation
Before starting an internship with an external organization, you must have your internship contract approved. In order to get the approval, you must fill in the form that matches your programme and upload it to Moodle (your semester room).
Below, you will find links for the internship contracts for both study programmes under Architecture & Design and study programmes under Media Technology and a guideline for Media Technology:
- Guideline project oriented study in an external organization Media Technology
- Internship contract Media Technology
Internship contract Architecture & Design – you will find the form in your semester room in Moodle.
You might also need to agree on a NDA. The company may have its own contract template, but AAU also offers standard agreements for student’s projects. For more information on agreements with external organisations and the pitfalls you should be aware of, visit the links below.
regulations and rules related to your internship
You can read about regulations and rules, when you follow the link below:
Joint Programme Regulations - section 2.4.1.
Please contact your Study Board and/or study secretary if you need guidance in relation to the rules for the internship.
You can also learn more in this publication from The Danish Foreign Ministry (only in Danish):